SERV DDP DRSS EAPI

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DRSS Data Definition

The following section contains information relating to all the Keys that can be present in the DRSS JSON object. Each Key is either described specifically, or as part of a larger Object which encompasses a number of Keys.

The description section for each Key or Object in the DRSS (Digital Register Search Statement) describes its relationship back to the RSS (Register Search Statement). That is, this document does not describe the meaning of the field presented, but rather, how it relates back to the Register Search Statement.

Key – copyrightText

Name	Description
Location	titleSearchCertificate > titleSearchDetail > copyrightText
Example	“copyrightText”: “Copyright State of Victoria. No part of this publication may be\nreproduced except as permitted by the Copyright Act 1968 (Cth), to\ncomply with a statutory requirement or pursuant to a written\nagreement. The information is only valid at the time and in the form\nobtained from the LANDATA REGD TM System. None of the State of\nVictoria, its agents or contractors, accepts responsibility for any\nsubsequent publication or reproduction of the information.\n \nThe Victorian Government acknowledges the Traditional Owners of\nVictoria and pays respects to their ongoing connection to their\nCountry, History and Culture. The Victorian Government extends this\nrespect to their Elders, past, present and emerging.”
Description	The copyright text that appears at the top of the Register Search Statement. Note: Includes ‘new line’ characters (\n) where a new line shows on the RSS.

Key – securityNo

Name	Description
Source	titleSearchCertificate > titleSearchDetail > securityNo
Example	"securityNo": "124080291367D"
Description	Contains the security number that is unique to this Register Search Statement. If a DRSS and RSS were ordered together in the same application, then the DRSS and the RSS will share the same security number.

Key – producedDate

Name	Description
Source	titleSearchCertificate > titleSearchDetail > securityNo
Example	"producedDate": "2021-11-16 11:28:00"
Description	The date and time that the DRSS was produced by LANDATA. If a DRSS and RSS were requested together in the same application, then the DRSS and the RSS will share the same produced date/time. Whilst the format of the field is YYYY-MM-DD HH:MM:SS, the time is only given to the nearest hour and minute, the seconds will always be 00.

Key – authenticityToken

Name	Description
Source	titleSearchCertificate > titleSearchDetail > authenticityToken
Example	"authenticityToken": "QDN4pGXG/R8O+tLZehvrkotLhk/DFWDFYC1XXDnUVc7B1SSFuJaFIfj1JSHyBnxikR3icX4DjuiLQJeZ/q/uxpflDkPbogdCASFIFJ8sW7j1/Lylq6X2TKkgQ1oyOawscLYBLhswUHFTwpFgm+hc9bRD305dMIpey91uCFNP2T8="
Description	The authenticity token is produced only for the Digital Register Search Statement and provides proof that the data relating to a particular RSS request has been sourced from the DRSS. The authenticity token can be decrypted by using the publicly available SERV public key which, if valid, should produce the same security number associated with the original RSS.

Object – titleReference

Name	Description
Source	titleSearchCertificate > titleReferenceDetail > titleReference >
Example	"titleReference": { "volume": "06040", "folio": "008", "suffix": "J" }
Description	The volume, folio and if present, the suffix of the title in the Digital Register Search Statement. Note: The volume, folio and suffix will be provided as strings with leading zeros as required as displayed on the RSS. Such that: - If a volume that is less than 5 digits the string value will be padded with leading zeros to bring it up to 5 digits. - If the folio that is less than 3 digits the string value will be padded with leading zeros to bring it up to 3 digits.

Key – titleType

Name	Description
Source	titleSearchCertificate > titleReferenceDetail >titleType
Example	"titleType": "Freehold"
Description	The type of title as indicated on the RSS. For example: - Freehold - Crown Grant - Crown Lease - Mineral Folio (Excludes) - Mineral Folio (Includes) - Alpine Lease - Identified Folio - Cityink Lease Note: DRSS is not available for a Crown Folio Statement or and Cancelled Title Search

Key – ctType

Name	Description
Source	titleSearchCertificate > titleReferenceDetail > ctType
Example	"ctType": "Electronic"
Description	The Certificate of Title type for the title, that is: - Electronic - Paper - No CofT Exists

Key – titleStatus

Name	Description
Source	titleSearchCertificate > titleReferenceDetail > titleStatus
Example	"titleStatus": "LIVE"
Description	There are two types of title status: - LIVE - CANCELLED (Note: DRSS is not available for Cancelled Titles)

Key – landDescriptionText

Name	Description
Source	titleSearchCertificate > landDescription > landDescriptionText
Example	"landDescriptionText": "Lot 101 on Plan of Subdivision 011185.\n"
Description	The Land Description Text exactly as it appears on the Register Search Statement. This description will contain a textual description of all parcels associated with the title. Note: Includes ‘new line’ characters (\n) where a new line shows on the RSS.

Object – landParcels

Name	Description
Source	titleSearchCertificate > landDescription > landParcels
Example	"landParcels": [{ "parcelDescription": "Lot 101 on Plan of Subdivision 011185", "spi": "101\PS011185", "lotType":"RESTR" }]
Description	This field contains the individual parcel descriptions and Standard Parcel Identifier for all parcels associated with the Title. If the parcel has a Dealing Registration RESTRICTION, notation to this effect will appear in this field, and the lotType will be indicated with ‘RESTR’. Note: The single backward slash in the SPI will appear in the JSON as a double backward slash as it is ‘escaped’ due to a single backward slash being considered a special character in JSON.

Object – parentTitles

Name	Description
Source	titleSearchCertificate > landDescription > parentTitles
Example	"parentTitles": [ { "titleReference": { "volume": "05060", "folio": "958", "suffix": "J" } } ]
Description	The title reference details of the parent title(s) of the title as appearing on the Register Search Statement.

Key – titleDerivationText

Name	Description
Source	titleSearchCertificate > landDescription > titleDerivationText
Example	"titleDerivationText": "Created by Application No 083788P 03/05/1994"
Description	Text to describe the derivation of the title as appears on the Register Search Statement.

Key – titleDerivation

Name	Description
Source	titleSearchCertificate > landDescription > titleDerivation
Example	"titleDerivation": "AP083788P"
Description	The dealing number of the dealing that created the title.

Key – titleDerivationDate

Name	Description
Source	titleSearchCertificate > landDescription > titleDerivationDate
Example	"titleDerivationDate": "1994-05-03"
Description	The derivation date of the dealing that created the title in YYYY-MM-DD format.

Key – estateType

Name	Description
Source	titleSearchCertificate > registeredProprietor > estateType
Example	"estateType": "Estate Fee Simple"
Description	Contains the Estate Type for the Title. Types available are: - Estate Fee Simple - Estate Leasehold - Estate Life - Estate Fee Simple in Remainder - Estate Leasehold in Perpetuity - Estate (for City Link Leases)

Key – expiryDate

Name	Description
Source	titleSearchCertificate > registeredProprietor > expiryDate
Example	"expiryDate": "2027-01-01"
Description	The expiry date of a Leasehold Title where one is applicable, in YYYY-MM-DD format.

Key – lifeEstateText

Name	Description
Source	titleSearchCertificate > registeredProprietor > lifeEstateText
Example	"lifeEstateText": "FOR THE LIFE OF JIM MORRISON of 570 BOURKE ST MELBOURNE"
Description	Contains text relating to a Life Estate as it appears on the Register Search Statement.

Key – tenancyType

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups > tenancyType
Example	"tenancyType": "TENANTS IN COMMON"
Description	Contains the Tenancy Type for the Proprietorship Group. This field will only contain the value “TENANTS IN COMMON”. Where one or more proprietor groups exist on the title, each Proprietary Group for that title will have the tenancyType = “TENANTS IN COMMON” which means that those Proprietary Groups are Tenants in Common. If the Title is Not In Common Ownership (NICO), then the “TENANTS IN COMMON” will be provided for all Proprietary Groups that are Tenants in Common for a specific Folio or Plan. For example: If a title has two Sole Proprietor Groups that the same NICO Folio, they will both considered Tenants in Common for that land formerly contained in the Folio, as shown below. < RegisteredProprietorship > < ProprietorGroups > < ProprietorGroup > < NICOText > As to the land formerly contained in Volume 08193 Folio 834< /NICOText > < MannerOfHoldingForTheShareValue >Joint Proprietors< /MannerOfHoldingForTheShareValue > ... < /ProprietorGroup > < ProprietorGroup > < NICOText >As to the land formerly contained in Volume 08184 folio 790< /NICOText > < TenancyType >TENTANTS IN COMMON< /TenancyType > < MannerOfHoldingForTheShareValue >Sole Proprietor< /MannerOfHoldingForTheShareValue > ... < /ProprietorGroup > < ProprietorGroup > < NICOText >As to the land formerly contained in Volume 08184 folio 790< /NICOText > < TenancyType >TENTANTS IN COMMON< /TenancyType > < MannerOfHoldingForTheShareValue >Sole Proprietor< /MannerOfHoldingForTheShareValue > ... < /ProprietorGroup > < /ProprietorGroups > < /RegisteredProprietorship >

Key – RegisteredProprietorshipText

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > registeredProprietorshipText
Example	"registeredProprietorshipText": "\n Any encumbrances created by Section 98 Transfer of Land Act 1958 or Section\n 24 Subdivision Act 1988 and any other encumbrances shown or entered on the\n plan set out under DIAGRAM LOCATION below.\n "
Description	Additional textual information for identified titles that do not have proprietor details. Note: Includes ‘new line’ characters (\n) where a new line shows on the RSS.

Key – proprietorGroupFreeText

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups > proprietorGroupFreeText
Example	"proprietorGroupFreeText" : "Legal Personal Representative(s) of DESMOND LESLIE DOOLAN deceased"
Description	Additional textual information that may appear alongside the proprietor group in the Register Search Statement.

Key – nicoText

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups > nicoText
Example	"nicoText": "As to the land formerly contained in Volume 09250 Folio 919"
Description	NICO (Not in Common Ownership) textual information that is related to a proprietor group as shown on the Register Search Statement.

Key – mannerOfHoldingForTheShareValue

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups > mannerOfHoldingForTheShareValue
Example	"mannerOfHoldingForTheShareValue": "Sole Proprietor"
Description	The manner in which the share value is held by the proprietor group. The available options are: - Sole Proprietor - Joint Proprietors - Joint Proprietors – No Survivorship

Object – shareFraction

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups > shareFraction
Example	"shareFraction": { "numerator": 1, "denominator": 1 }
Description	Showing the fraction of the ownership share value for the proprietor group expressed as a numerator and denominator. If the proprietor group has full ownership, this will be expressed as numerator = 1 and denominator = 1. Note: numerator and denominator are both numerical values.

Key – proprietorNameText

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups >proprietorHoldings > party > proprietorNameText
Example	"proprietorNameText": "EDWINA GIBSON of 1 SMITH STREET DOCKLANDS VIC 3008 Executor(s) of BRUCE ALLAN deceased"
Description	Shows the full proprietor’s name and address text as it appears on the Register Search Statement. The name text may include text relating to, but not limited to - Executors - Administrators - Trustees - Minors - Younger/Elder - Etc.

Object – personFullName

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups >proprietorHoldings > party > personFullName
Example	"personFullName": { "givenNames": [ { "givenName": { "value": "EDWINA", "order": 1 } } ], "familyName": "GIBSON" },
Description	Shows the legal name of the proprietor broken into it’s constituent components. Which can be - givenName (1) - givenName (order 2) - givenName (order 3) - familyName.

Key – legalEntityName

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups >proprietorHoldings > party > legalEntityName
Example	"legalEntityName": "EDWINA GIBSON"
Description	The legal name of the proprietor as it appears on the Register Search Statement. Note: the legalEntityName will also appear as part of the proprietorNameText.

Key – address

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups >proprietorHoldings > party > address
Example	"address": "1 SMITH STREET DOCKLANDS VIC 3008"
Description	The address of the proprietor as contained on the Register Search Statement where it exists.

Key – order (proprietor holdings)

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups >proprietorHoldings > order
Example	"order": 1
Description	An indicator of the order for the specific proprietor holding as displayed in the Register Search Statement. If there is only one proprietor holding in the proprietor group, the order will still be provided as 1. Note: order is a numerical value.

Key – proprietorDerivation

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups > proprietorDerivation
Example	"proprietorDerivation": "AJ2594930P"
Description	The instrument/dealing number that created the proprietor, where available.

Key – proprietorDerivationDate

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups > proprietorDerivationDate
Example	"proprietorDerivationDate": "2011-01-01"
Description	The date of the proprietor derivation in YYYY-MM-DD format.

Key – order (proprietorGroups)

Name	Description
Source	titleSearchCertificate > registeredProprietor > registeredProprietorship > proprietorGroups > order
Example	"order": 1
Description	An indicator of the order for the specific proprietor group as displayed in the Register Search Statement. If there is only one proprietor group for the title, the order will still be provided as 1. Note: order is a numerical value.

Key – encumbrancePriority

Name	Description
Source	titleSearchCertificate > encumbrancesCaveatsAndNotices > encumbrances > encumbrancePriority
Example	"encumbrancePriority": 1
Description	An integer denoting the priority of mortgages when the priority has been specified by a VARIATION OF MORTGAGE (75B) dealing and there is more than one mortgage on the title.

Key – encumbranceText

Name	Description
Source	titleSearchCertificate > encumbrancesCaveatsAndNotices > encumbrances > encumbranceText
Example	"encumbranceText": "MORTGAGE V841878C 15/01/1999\n NATIONAL AUSTRALIA BANK LTD"
Description	The text describing the encumbrance on the title as displayed on the Register Search Statement. When the encumbrance relates only to the interest of one party, this will be indicated in this field. For example, encumbranceText contains the text: “As to the interest of JOHN SMITH” When the mortgage only relates to part of the land that NICO, this will be indicated with text: “as to part’’ Note: Includes ‘new line’ characters (\n) where a new line shows on the RSS.

Key – encumbranceType

Name	Description
Source	titleSearchCertificate > encumbrancesCaveatsAndNotices > encumbrances > encumbranceType
Example	"encumbranceType": "MORTGAGE"
Description	The type of encumbrance on the title. Note: the encumbranceType will also be included as part of the encumbranceText.

Key – encumbranceDocument

Name	Description
Source
Example
Description	The document number of the encumbrance on the title. Note: the encumbranceDocument will also be included as part of the encumbranceText.

Key – encumbranceRegistrationDate

Name	Description
Source	titleSearchCertificate > encumbrancesCaveatsAndNotices > encumbrances > encumbranceDate
Example	"encumbranceDate": "1999-01-15"
Description	The date for the encumbrance on the title provided in YYYY-MM-DD format. Note: the encumbranceDate will also be included as part of the encumbranceText.

Object – affectingEncumbrances

Name	Description
Source	titleSearchCertificate > encumbrancesCaveatsAndNotices > encumbrances > affectingEncumbrances
Example	"affectingEncumbrances": [ { "affectingEncumbranceType": "VARIATION OF MORTGAGE", "affectingEncumbranceDocument": "V842318A", "affectingEncumbranceDate": "2020-01-04" } ]
Description	The document type, document number and document date for any affecting encumbrances on the encumbrance.

Key – legalEntityName (encumbranceHolders)

Name	Description
Source	titleSearchCertificate > encumbrancesCaveatsAndNotices > encumbrances > encumbranceHolders > legalEntityName
Example	"legalEntityName": "NATIONAL AUSTRALIA BANK LTD"
Description	The legal entity name for the encumbrance holder(s) on the title.

Key – order (encumbranceHolders)

Name	Description
Source	titleSearchCertificate > encumbrancesCaveatsAndNotices > encumbrances > encumbranceHolders > order
Example	"order": 1
Description	An indicator of the order for the specific encumbrance holder as displayed in the Register Search Statement. If there is only one encumbrance holder for the encumbrance, the order will still be provided as 1. Note: order is a numerical value.

Object – notations

Name	Description
Source	titleSearchCertificate > encumbrancesCaveatsAndNotices > notations
Example	"notations": [ { "notationText": "\n Any encumbrances created by Section 98 Transfer of Land Act 1958 or Section\n 24 Subdivision Act 1988 and any other encumbrances shown or entered on the\n plan or imaged folio set out under DIAGRAM LOCATION below.\n", "notationType": "standard", "notationPlan": "LP011185" } ]
Description	Details of any notations on the title. The notationText provides the textual information as displayed on the Register Search Statement. The notationType includes types such as: - standard - boundaries - survey warning The notationPlan shows the plan number relating to the notation, and also appears within the notationText. Note: notationText includes ‘new line’ characters (\n) where a new line shows on the RSS.

Key – diagramReference

Name	Description
Source	titleSearchCertificate > diagramReference
Example	"diagramReference": "LP011185"
Description	Provides the Diagram Reference for the Title as it appears on the Register Search Statement.

Object – activityOnTitle

Name	Description
Source	titleSearchCertificate > activityOnTitle
Example	"activityOnTitle": { "numberOfDays": 125, "dealings": [ { "dealingType": "DISCHARGE OF MORTGAGE", "dealingDocument": "AU723220J", "dealingStatus": "Registered", "dealingStatusUpdateDate": "2021-08-23" } ] }
Description	Provides the details of any dealings that have occurred in the last 125 days. Which includes the - Dealing Type - Dealing Document Number - Dealing Status - Dealing Status Update Date (YYYY-MM-DD) If there are no dealings in the last 125 days, the activityOnTitle key will be returned with the numberOfDays key showing 125 but with the dealings key as empty. i.e. "activityOnTitle": { "numberOfDays": 125, "dealings": [] } Note: numberOfDays is a number value.

Object – otherTitlesAffectingThisLand

Name	Description
Source	titleSearchCertificate > additionalInformation > otherTitlesAffectingThisLand
Example	"otherTitlesAffectingThisLand": [ { "titleReference": { "volume": "05060", "folio": "957", "suffix": "J" } } ]
Description	Provides the title reference details for any other titles affecting this land. For example, when the title is an interest title and there is another title that shares an interest in a common parcel. Note: The RSS will not provide the Title Reference when there are more than 6 titles affecting this land. However, the DRSS will provide a list of all Title References affecting this land.

Object – ownersCorporations

Name	Description
Source	titleSearchCertificate > additionalInformation > ownersCorporations
Example	"ownersCorporations": [ { "ownersCorporationText": "The land in this folio is affected by OWNERS CORPORATION PLAN NO. SP037224S", "ownersCorporationNumber": "1", "planNumber": "SP037224S" } ] Note: ownersCorportationNumber is a string value.
Description	Provides details of the owners corporation as it appears in the Register Search Statement.

Key – titleStreetAddress

Name	Description
Source	titleSearchCertificate > additionalInformation > titleStreetAddress
Example	"titleStreetAddress": "2 SMITH STREET COLLINGWOOD 3101"
Description	Provides the Street Address of the Title as it appears on the Register Search Statement. Note: Not all titles have a definitive title street address.

Key – licenceText

Name	Description
Source	titleSearchCertificate > additionalInformation > licenceText
Example	"licenceText": "See M1310198N for WATER FRONTAGE LICENCE details"
Description	Text Description of any licenses attached to the title.

Object – nomination

Name	Description
Source	titleSearchCertificate > additionalInformation > nomination
Example	"nomination": { "nominationText": "AN162198J NOMINATION TO PAPER INST. 07/10/2016 \neCT Nominated to Discharge of Mortgage TO NATIONAL AUSTRALIA BANK LIMITED", "nominationDocument": "AN162198J", "nominatedTo": "NOMINATION TO PAPER INST.", "nominatedToDealing": "DISCHARGE OF MORTGAGE", "nominatingParty": "NATIONAL AUSTRALIA BANK LIMITED", "nominationDate": "2016-10-07" }
Description	Details of a nomination attached to a title. nominationText provides the full text as it appears on the Register Search Statement. This is further broken down into its constituent parts of - Nomination Document: The document number associated with the nomination - Nominated To: Text describing the nomination - Nominated To Dealing: Dealing type connected to the nomination - Nominating Party: The party performing the nomination - Nomination Date: The date of the nomination in YYYY-MM-DD Note: any new lines that are present in the RSS for the Nomination Text will also appear in the DRSS as ‘\n’ and may be ignored. Note: nominationText includes ‘new line’ characters (\n) where a new line shows on the RSS.

Object – ectControl

Name	Description
Source	titleSearchCertificate > additionalInformation > ectControl
Example	"ectControl": {"ectController": "16089P LOCK BULMER & CO","effectiveFromDate": "2016-10-07"}
Description	Details regarding Electronic Certificate of Title Controller as displayed on the Register Search Statement. - eCT Controller includes the Customer Number and Organisation Name - Effective From Date is in the Format YYYY-MM-DD

Object – data

Name	Description
Source	titleSearchCertificate > registerSearchStatement > data
Example	"registerSearchStatement": { "data": " Q29weXJpZ2h0IFN0YXRlIG9mIFZpY3RvcmlhLiBObyBwYXJ0IG9mIHRoaXMgcHVibGljYXRpb…etc" }
Description	This field contains Base64 Encoded text of the accompanying Register Search Statement (RSS). The decoded text can be used to create an accompanying RSS in PDF format. Note: The data within this accompanying Register Search Statement will be identical to the data with the Digital Register Search Statement including the Security Number. It will, however, not include the Authenticity Token which is specifically for the DRSS only.

DRSS Data Definition

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